How to take part
Please read the notes below. Please note that, now the listings are live, the event organiser specific menu items have been relocated to the page footer.
So, if you have not signed up, then firstly click on the SIGN UP link in the footer of the page. Once signed up, make sure you SIGN IN and then click on EVENT SUBMISSION in the footer of the page to submit your event(s).
This video explains how to do this.
There’s a registration window each year. In 2021 this was from 1 March to 30 April.
Notes on submitting your event
What we do
Our role is to co-ordinate events, provide general publicity by producing a festival brochure (though not in 2021) and the local press, promoting you on social media, plus arranging for you to sell tickets via a central ticket booking facility.
We are not able to fund or produce events directly, but we will provide a framework to showcase the events which you are organising.
You will be responsible for all aspects of production for your event, including hiring a venue, health and safety, licensing and insurance, as applicable.
We will publicise your event in the festival brochure (not being printed in 2021) and on the website, and in general terms in the local press and other media. However you will also need to promote your own event yourself.
We will organise central booking and ticketing, available in person, by post and online via our ticket agency Chichester Box Office at the Novium/TIC. There is no problem with you selling additional tickets yourself, but do please allow a fair number of tickets to be sold so that people can purchase tickets for all events from the Chichester box office. You can request to be emailed a list of those attending your event.
Ticket contract: During the registration process please download the ticket contract for ticket sales from the website footer, assuming that you are intending to sell tickets through a third party. This must be completed and returned directly to the Chichester Box Office at the Novium at email@example.com. No tickets can be sold by the Box Office unless you complete and return the ticket contract.
If you have problems with any of the above arrangements, please contact us.
What you will need to do
You will register your entry on this site, book and pay for your own venue, sign and return the contract for tickets to the Chichester Box Office, follow Health and Safety Regulations, check you have insurance for your event and carry out publicity for your event. You will organise stewarding and interval refreshments. You are responsible for all aspects of your event.
During the registration process, please keep a note of the information you have submitted, especially your ticket prices and the number of tickets being offered on sale. The contact name for your event should be the same on both the submission form and the Chichester Box Office contract.
FESTIVAL ADMINISTRATION CONTRIBUTION
Please see the section on the submission form. In 2021, we request a contribution of £15 per entry submitted for each single event (£5 if an online event) or £25 for events held on multiple dates (£15 if multiple online events), to help cover the expenses of administering the festival.
Before confirming your event, please ensure that if applicable your venue has a Premises Licence for presenting regulated entertainment. Equally, if you plan to provide alcohol at your event – either for sale or included in the price of the ticket, you will need to check the venue has an Alcohol Licence. Information can be found on Chichester District Council’s website www.chichester.gov.uk to apply for a licence. Alternatively you can contact the Licensing Officer at Environmental Health on 01243 785166.
PUBLIC LIABILITY INSURANCE
The Festival cannot provide public liability insurance. It is your responsibility as an event organiser to ensure that public liability cover is in place. Venues often have such cover but you must discuss this with them to ensure you are covered. If not, you will need to find another venue or arrange public liability cover.
HEALTH & SAFETY AT YOUR EVENT
As you will be aware all event organisers are responsible for ensuring the events they manage comply with Health and Safety legislation. You can download the festival health and safety guidance notes from our website footer.